Parliament of Canada, Senate

About Parliament of Canada, Senate

Job ID: J0220-1181 Classification: SEN-05 Job Type: Indeterminate (Permanent) Full-Time Location: Ottawa, Ontario Minimum Salary: 51514/Year Maximum Salary: 65184/Year Closing Date: March 23, 2020 About the Senate The Senate plays a unique role in shaping our country's democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy. As a workplace, the Senate is composed of dynamic people representing our nation's diverse talents, backgrounds and perspectives. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution. How will you contribute? We are looking for a dynamic, self-motivated, highly organized, driven and experienced administrative assistant to support the Director of Corporate Security in managing and prioritizing competing demands in a fast-paced, results-focused environment. As an Administrative Assistant you will: Provide confidential, operational and administrative support to the Director by performing a variety of administrative, coordination and logistical services to ensure the smooth functioning of the office; Maintain and coordinate the Director’s schedule and calendar ensuring prompt follow-up on action items stemming from the Director’s work as well as from various management and administrative meetings; Assist in the management of information exchange between Corporate Security and other directorates which includes keeping up to date on the team’s current activities and ensuring that responses are completed in a timely fashion to general external and internal requests for information; Coordinate meetings and other events, prepare and circulate relevant meeting notifications, correspondence and agenda materials and record meeting minutes as required. Open to The general public to staff one (1) Administrative Assistant position on a permanent basis within the Corporate Security Directorate. This selection process may be used to staff other similar positions in the future. Prerequisites Successful completion of a post-secondary diploma in business administration or a related field OR an acceptable combination of education, training and relevant experience; A minimum of three (3) years' experience in a similar administrative position; Experience in managing information in a senior official’s office, such as processing, coordinating and formatting correspondence, monitoring a senior official’s email inbox and using a correspondence tracking system; Possess excellent verbal and written communication, organizational and time management skills; Demonstrated strong attention to detail and ability to compile, analyse, prepare, organize and maintain information in an efficient manner; Demonstrated ability to work simultaneously with different groups in a multi-disciplinary environment with conflicting priorities; Ability to demonstrate initiative; Ability to identify and solve problems; Have excellent client service skills; Experience with MS Office products; Experience working in a security environment would be an asset. Linguistic Requirements English Reading Comprehension: C English Written Expression: C English Oral Proficiency: C French Reading Comprehension: C French Written Expression: C French Oral Proficiency: C Competencies Integrity Respect Service Action management Adaptability Communication Dependability Judgement Teamwork and cooperation Organizational Needs The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities. Conditions of Employment Candidates must consent to supply personal information and obtain a security accreditation in order to be eligible for appointment. How to apply Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request. The use of masculine gender in the text includes feminine and is used without discrimination. Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required. You must consent to receiving e-mails from our system in your online profile. The Senate of Canada reserves the right to retain a determined number of candidates who best meet the essential requirements of the position. The Senate of Canada is a separate and distinct employer from the federal public service and is not subject to the Public Service Employment Act. We thank all those who apply to this selection process. The posting closes at 11:59 p.m. EST on the closing date stated above.

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