Enterprise Singapore

About Enterprise Singapore

Job Responsibilities The officer will be responsible for the following: Supervisory role: a) Oversee the office services and registry function b) Supervise executives and outsourced vendors for the Office Services functions c) Manage staff engagement and communications related to the functions d Monitor budget and procurement e Ensure compliance to FCM for green procurement related to office services Maintain and Update Admin Policies @ESG intranet portal content a Guides for various services (mail and courier, photocopier, etc) b) Records Management Corporate and general stationery Photocopiers Subscriptions (newspapers, magazines) Food and beverages (snacks, vending machines), pantry supplies and equipment. Declared Gifts - maintain inventory records of declared gifts handed from HR, annual disposal of the gifts Corporate Gifts - include issuance, request for replenishment from Marcoms, inventory control Manage Teleconferencing Services and Zone 1511 service vendors - creation, deletion of accounts/PINS, helpdesk support to officers on how to use the service Season parking applications for Solaris and Bugis Co-ordinate boardwide insurance requirements and appoint insurance broker, including review and purchase of Industrial All Risks and Public Liability policies. Receptionist function - manage vendor performance, supervision of receptionists Digitalisation Project - manage the digitization of Registry files and Division files Enhance Records Management in ESG: Develop and implement a file plan for ESG records Review of Registry policies and manage changes and impact to Divsions Implement an e-Registry system to manage records in a paper-less future Requirements The candidate should meet and possess the following requirements and traits: Good understanding of office support services, with minimum two years of relevant experience in a registry management and document management IT systems Preferably with at least 5 years’ experience in a supervisory position Degree from a recognised University in any discipline Able to work independently in planning and implementation Possesses strong oral and written communication skills Has a customer-oriented mind-set

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Company Type: Private

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