Black Diamond Group

About Black Diamond Group

Duties and Responsibilities: Maintain and manage the Executive's and GM, Legal' s calendar, schedule and email; Promptly receive and screen incoming telephone calls, incoming/outgoing manual and electronic mail; taking messages and responding where appropriate; Liaise as first point of contact for all legal matters both internally with corporate personnel and externally with other organizations and associations; Review and prepare correspondence on a variety of financial and legal documents such as highly confidential letters, memoranda, contracts and proposals; Maintain a well-organized filling system and establish records management protocols that permit easy reference and rapid retrieval of information; Maintain records of all subsidiaries by preparing and filing annual returns, minutes, resolutions, preparing and coordinating documents required by various corporate registries as needed; Manage board meeting logistics and prepare ancillary documents required for all subsidiary board meetings; Attend meetings as needed and take detailed notes with action items; Coordinate various legal and corporate searches; Construct applications for approval of listings by TSX; Coordinate financial disclosure documents to SEDAR; Prepare and file SEDI reports; Assist with corporate acquisitions, mergers, sales and similar transactions; Facilitate and support auditor reviews; Maintain internal records of trademarks and logos; Photocopy and collate documents for distribution, mailing and filing; Provide support as required on scheduling, travel arrangements, expense reporting, legal invoices and such other administrative duties as may be required to support the GM Legal and CFO; Execute ad hoc organizational and research projects as directed; Perform additional functions as directed or assumed on personal initiative; Other duties as required. Qualifications Previous education/experience as a paralegal or legal assistant with experience in business/corporate law preferred; CORES certification is a strong asset; Minimum of 2-5 years Executive Assistant experience; Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook, and document management systems is essential; Must have a critical eye for detail; consistently and efficiently deliver a very high level of writing/editing of confidential documents; Must be fluent in English both oral and written; Must be able to communicate effectively and professionally at all levels within the organization, including members of the Board of Directors; Strong work ethic and ability to manage workloads; Efficient, fast, dynamic, motivated, resourceful, flexible, responsible and flexible; Demonstrated ability to be resourceful, flexible, exhibit sound judgment, and to make decisions and solve problems.

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Hiring Locations (10 of 11)

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Company Info

Company Type: Public

Company Size: 51 - 250

Revenue: < 1 million (USD)

Job Ad Metrics

Job Ads found: 364

Job Ads per Month: 7.6

Hiring Locations: 11

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